Documentalist

Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC – Business Management, Controlling & Administration.
Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service.

Overview

The task covers the operations, maintenance and evolutions of the Documentation Management System (DMS), including processes, processes and the use of supporting electronic documentation management tool, for a given project/programme or organisational unit. It includes the following typical duties:

Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database.

• Document registration, distribution and archiving, as well as provision of reproduction services.
• Process configuration controlled document changes and of official papers relevant to the activities of the unit.
• Supporting users for retrieving documents from local DMS, DMS’s from external partners and/or industry, out of paper archives, other sources like ESTEC library, scanned documents on CD-ROM or via Internet, etc.
• Provision of paper copies of electronic documents on request, creation of electronic versions of documents.
• Management of original files.
• Related support to project reviews.
• Support to enhancements of the document management concepts and of future improvements.

The above tasks must be implemented in line with applicable configuration management processes and standards and in close collaboration with relevant CM authority.

Specific qualification requirements

• University degree (Bachelor) from a recognized Institution of secondary studies, with typically 4 years of relevant experience.
• Proficient in MS Office packages and ability to quickly learn new database systems.
• Excellent planning and organization skills and attention to detail.
• Good communication skills.
• Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedules.
• Initiative and motivation to perform to high standards in a demanding environment.
• Ability to establish and maintain effective working relationships with the outside world.
• Fluent in the English language (Spoken and written). Knowledge of other European languages is an asset.

Legal and Security Requirements

• All applicants must be legally allowed to work in The Netherlands
• Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA.
• Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident.

Location

The work will be performed at the European Space Technology and Research Centre (ESTEC) at Noordwijk, The Netherlands.

Contract

• The selected candidate will receive good remuneration in line with ESA Job Class.
• Will be registered for both social security and tax in the Netherlands.
• The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday.
• Training to improve efficiency and provide strength for future career are of course included.
• Aurora assist with relocation both with support and financially.
• Aurora contributes to a company pension scheme.

To be considered for this Position

Prior to 3 March 2022, please apply via our Job Application form quoting BMC-NAV-141 as reference.

Aurora will agree conditional employment terms and conditions with candidates before presenting them by 7 March 2022, 13.00 hours.

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