Corporate Assistant Resource Controller

Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of Business Management, Controlling & Administration.
Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service.

Overview

The Corporate Assistant Resource Controller will support the Business Unit Control (BUC) Office.

Tasks and Activities include:

• Supporting the BUC Office in the implementation of the overall workforce resource planning including drafting the Service Level Agreements with the internal clients and obtaining their signatures.
• Collecting, consolidating and implementing (internal EXCEL databaseand dedicated SAP module Timesheet Accounting System (TAS)) the required adjustments of the Service Level Agreements, necessary for the manpower rate calculation of the Business Unit concerned.
•  Supporting the administrative implementation and monitoring of the manpower capacity in TAS for the domains under their direct responsibility.
• To act as Local Configurator of Timesheet system.
• Liaising with the ESTEC Frame contract / procurement team for the issuing of Requests for Tender and subsequent implementation in THREAD for contractor workforce management.
• Supporting the Business Unit Control (BUC) Office during the financial interim and year-end closure and for any other processes as required.
• Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate (esa-p) and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc.
• Supporting the implementation and monitoring of the designated BU EsaNow IT Policy.
• Acting as Assistant Cost Centre Controller occasionally for some designated BU of a Department as required.
• Other ad-hoc tasks as requested by management.

Specific qualification requirements

• University degree (Bachelor) from a recognised Institution or equivalent qualification in Business Administration (with an understanding of finance processes), with at least 2 years relevant experience.
• Detailed knowledge of the ESA’s Working and Procurement procedures at ESTEC is highly desirable.
• Ability to liaise directly and independently with the Contracts and Purchase Office to follow up all relevant activities related to Shopping
  Carts, RFX, TEB nominations etc.
• Proficiency in the use of Microsoft office tools is a necessity as well as financial and related systems (esa-p, Timesheet Management System).
• In depth knowledge of Microsoft Excel is a requirement.
• A high level of accuracy, attention to detail and follow up.
• Autonomy in the execution of tasks and ability to manage workload and identifying priorities; ability to cope with pressure, meet deadlines and deliver on time.
• Fluent in English, knowledge of another Member State language is an asset.

Legal and Security Requirements

• All applicants must be legally allowed to work in The Netherlands
• Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA.
• Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident.

Location

The work will be performed at the European Space Technology and Research Centre (ESTEC) at Noordwijk, The Netherlands.

Contract

• The selected candidate will receive good remuneration  in line with ESA Job Class.
• Will be registered for both social security and tax in the Netherlands.
• The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday.
• Training to improve efficiency and provide strength for future career are of course included.
• Aurora assist with relocation both with support and financially.
• Aurora contributes to a company pension scheme.

To be considered for this Position

Prior to 3 September 2020, please apply via our Job Application form quoting BMC-HIF-152 (RT-C/BMC-HIF-MC-00152) as reference.

Aurora will agree conditional employment terms and conditions with candidates before presenting them by 7 September 2020, 13.00 hours.

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