Secretary / Administrative Assistant

Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora is looking for Secretarial/Administrative support in the ESA domain of BMC- Business Management Controlling and Administration. 

Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service.

Specific Tasks

Secretary to support the Mechatronics and Optics Division onsite at ESTEC.

• Day-to-day support to Division’s Head and Division’s personnel regarding business travel arrangements, (budget verification, approval cycles etc.), and leave management.
• Organization of Division’s Head day to day agenda and its scheduled meetings.
• Maintaining and following up actions lists for the Head of Division including preparing the closing action and regular reporting.
• Dealing with incoming telephone calls and information requests.
• Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation.
• Provide of various logistic support to the Division, in particular for arrival of new comers, (office, phone, computer, security badge), and departures (deregistration, etc.) .
• Ordering of office supplies and maintenance of stationary.
• Room and resources bookings for meetings and/or events falling under the responsibility of the Division.
• Tasks related to documentation management, distribution/registration of mail and documents, digitalization in related data based.
• Maintaining documents libraries for the Division including maintenance of distribution lists, regular reports, and issue information notes to concerned users.
• Support the organisation of events within the Division (e.g. workshops, conferences) as required.

Specific qualification requirements

• Higher education in Administrative/Secretarial or demonstrated equivalent experience and at least 2 years of relevant working experience.
• Proficient in the English language, both written and spoken; knowledge of another official ESA language is and asset.
• Very good communication skills as well as qualities of order, method, initiative to work independently, and reliability in the execution of tasks are required.
• Highly proficient with modern electronics office automation tools in particular Microsoft Office suite ( e.g. Excel, Word, Power Point , etc.) and electronic mailing (ESA365/Lotus Notes).
• Familiarity with ESA working environment in a similar position is a distinct advantage

Legal and Security Requirements

• All applicants must be legally allowed to work in The Netherlands
• Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA.
• Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident.

Location

The work will be performed at the European Space Technology and Research Centre (ESTEC) at Noordwijk, The Netherlands.

Contract

• The selected candidate will receive good remuneration  in line with ESA Job Class.
• Will be registered for both social security and tax in the Netherlands.
• The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday.
• Training to improve efficiency and provide strength for future career are of course included.
• Aurora assist with relocation both with support and financially.
• Aurora contributes to a company pension scheme.

To be considered for this Position

Prior to 21 February 2022, please apply via our Job Application form quoting BMC-TEC-791 as reference.

Aurora will agree conditional employment terms and conditions with candidates before presenting them by 23 February 2022, 13.00 hours.

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