Programme/Project Controller

Programme & Project Controlling

Job ID: BMC-HIF-88

Deadline: 18 November 2018

Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC – Business Management, Controlling & Administration.
Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service.

Overview

The incumbent will support the relevant Teamleader in the preparation, execution, administration and control of the Directorate’s activities and resources.

In the field of procurements and execution of contracts:

  • Support to the preparation and follow-up of the Agency’s tender actions.
  • Support to the proposal evaluations as expert for the price and schedule verification and analysis.
  • Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s).
  • Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans and related commitment consumption, cost and disbursement profiles.
  • Ensuring that above plans are properly inserted in the appropriate management tools.
  • Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools.
  • Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information.
  • Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing.
  • Supporting industrial invoicing process and payment verification and control.

In the field of resources (i.e. financial and manpower):

  • Assisting in the preparation of medium term and in-year resource plans.
  • Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports.
  • Reviewing / checking of ESA internal expenditures such as re-charges, support services and purchases for consistency.
  • Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers as required.
  • Assisting in preparing, developing and maintaining programme level plans.
  • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools as applicable.
  • Monitoring of the implementation of activities, as appropriate, and preparation of related reports and provision of management information as required.
  • Evaluating the results and main achievements of the Directorate, and elaborating related KPIs.

Overall Support to the planning, preparation, execution and follow-up of D/HIF activities in terms of schedule, related procurement actions, costs including preparation of reports as relevant, manpower including support, etc. including:

  • Assisting in the definition and in maintaining related procurement plans and related execution and contract actions plans using local tools as applicable.
  • Monitoring of the implementation of activities, as appropriate, and preparation of related reports and provision of management information as required.
  • Evaluating the results and main achievements of the Directorate and elaborating related KPIs.

Specific qualification requirements

  • Applicants should have a Master’s degree or equivalent qualification in business administration/ commercial field and a solid working background in the disciplines related to the tasks described, with at least 4 years of relevant experience.
  • Knowledge of computer systems and information/planning/coordination tools (e.g. Esa-p, Microsoft Excel and Microsoft Project) is essential.
  • High level of initiate autonomy, and professional maturity is required to carry out complex tasks and with a high level of responsibility.
  • Proficient in the English language, both written and spoken; knowledge of another official ESA language is an asset.
  • Experience in controlling and/or management of activities and resources in aerospace industry.
  • For some tasks knowledge of Finance/Accounting may be required.
  • Very good sense of contacts and communications, ability to interface at appropriate level with relevant actors within and outside of the Directorate.
  • Reliability, rigor and initiative in the execution of the assigned work.
  • Proactive attitude to solving problems, identify priority actions and to handle high workload.
  • Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule.
  • Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel.
  • Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications (e.g. ESA-p) is an asset.
  • Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications.
  • Past experience with ESA in relevant activities is an asset.

Legal and Security Requirements

  • All applicants must be legally allowed to work in The Netherlands
  • Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA.
  • Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident.

Location

The work will be performed at the European Space Technology and Research Centre (ESTEC) at Noordwijk, The Netherlands.

Contract

  • The selected candidate will receive good remuneration in line with ESA Job Class (M3_b).
  • Will be registered for both social security and tax in the Netherlands.
  • The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday.
  • Training to improve efficiency and provide strength for future career are of course included.
  • Aurora assist with relocation both with support and financially.
  • Aurora contributes to a company pension scheme.

To be considered for this Position

Provide prior to 18 November 2018 a summary of why you are a good candidate for the position together with a complete and detailed Candidate Proposal Form or CV and Motivation Letter to Mr. Davide Starnone and Ms. Tracey Longden, at email davide.starnone@aurora.nl and tracey.longden@aurora.nl quoting reference BMC-HIF-88 (RT-P/HIF-ETG/088).

Aurora will agree conditional employment terms and conditions with candidates before presenting them by 20 November 2018, 13.00 hours.

If not directly interested, feel free to share by this Job Vacancy with your friends!